Preparing for a NIK Inspection

Preparing for a NIK Inspection

Audits by the Supreme Audit Office (SAI) reveal various aspects in which public and private institutions need to improve in order to effectively manage data security and information systems. Below you will find more detailed information on the audit findings and the ways in which our system supports these processes.

The results of the NIK audit

Deficiencies in security policies and procedures

• Lack of formalization: Many institutions lack clearly defined data security policies. As a result, data protection procedures are often inconsistent and insufficiently protect data from threats.
• Insufficient updates: Changes in the technological and legal environment are not always reflected in the organization’s policies, leading to outdated and insufficient safeguards.

Problems with systems management and access

• Ineffective access management: Audits show that many organizations have difficulty managing user privileges, increasing the risk of unauthorized access to data.
• Lack of central management: Decentralization of IT systems management results in inconsistent practices and difficulty in monitoring systems.

Incomplete compliance

• Documentation deficiencies: Documentation for compliance with regulations such as the RODO is often incomplete or inaccurate, which can lead to non-compliance and potential penalties.
• Incident reporting problems: Many organizations have difficulty responding quickly and effectively to data security incidents, increasing the risk of escalating problems.

Support from eAuditor IAM

Automate and streamline security policies

• Centralized policy management: Our system enables centralized management of security policies to ensure consistency and ease of updating them according to current requirements.
• Dynamic adaptation: the system is able to dynamically adjust policies and procedures in response to changing threats and regulations, increasing the organization’s resilience.

Access management and activity monitoring

• Real-time access control: The privilege management features of our system ensure that access to data is monitored and controlled in real time, minimizing the risk of unauthorized access.
• Automated reporting: the system generates regular reports on user activity, which helps identify and eliminate irregularities before they escalate.

Support for regulatory compliance

• Comprehensive audit tools: our system supports conducting regular entitlement compliance audits, allowing organizations to identify and correct non-compliance on an ongoing basis.
• Risk Management: The system integrates advanced risk management mechanisms to help identify potential risks and implement appropriate countermeasures.

In summary, the results of NIK audits often indicate the need for improvements in the management of data security and IT systems. Our system offers tools and solutions that support organizations in meeting these requirements, increasing operational efficiency and security, and ensuring full compliance with applicable regulations. Regular use of our tools not only facilitates preparation for audits, but also helps maintain high security standards in the long term.

Source: Report on the results of the audit of the Supreme Audit Office – Information security management in local government units
https://www.nik.gov.pl/kontrole/P/18/006/