How to properly manage software in public administration?

Software Asset Management

In recent years, software management in Poland’s public administration units has become a pressing problem. Illegal, outdated and unsafe computer programs are just some of the many challenges facing government offices. An April 2024 report by the Supreme Audit Office (NIK) reveals alarming shortcomings in software management in the public sector, Which exposes these institutions to huge financial risks and loss of security. Czy istnieje rozwiązanie tych problemów? Yes, a one of them is w a fully comprehensive system for managing software – eAuditor.

Scale problem in administration pupublic administration

An audit conducted by the Supreme Audit Office (NIK) revealed that 88% of the public administration units audited were using unauthorized software. This means that many offices were using software without the required licenses, without manufacturer support, and sometimes even in outdated and unsafe versions. In almost half of these units, the condition of the software meant there was a risk of serious danger.

In addition, as many as 41% of entities were using software used illegally, with potential financial penalties of up to millions of zlotys. The lack of systematic auditing and monitoring of the software’s condition led to mismanagement, estimated at around PLN 12.5 million.

Key support from eAuditor

System eAuditor offers comprehensive solutions that can significantly improve software management in public administration units.

Here are some of the key features that make eAuditor is the ideal tool to combat the problems identified by the NIK:

Automatic software audit

eAuditor allows you to automate the software audit process, eliminating the need to manually review and check the status of your licenses. This allows you to quickly identify unauthorized and outdated programs and take appropriate steps. Check out

Real-time monitoring

The system provides ongoing monitoring of all installed applications, regardless of where they are installed – both on desktop devices and mobile devices such as laptops. This is crucial for detecting illegal software and preventing its installation. Check out

License management

The eAuditor makes it possible to accurately track the number of licenses held and their correspondence to actual usage. This avoids excess purchases and the use of outdated or illegal versions of software. Check out

Increasing security

With eAuditor, government entities can better protect their systems from attacks and failures. It monitors the status of Windows operating system updates, centralizes patch management, and allows quick response in case of critical patches. This allows the generation of notifications to speed up response times. Check out

Cost optimization

Proper software management with eAuditor allows for significant savings. By avoiding unnecessary purchases and making better use of existing licenses, offices can reduce software costs.

Example sffective implementation

One example of a successful implementation of the eAuditor system is its implementation in a large public institution that was struggling with software management problems. Thanks to eAuditor, it succeeded:

• Identify and remove unauthorized software.

• Conduct a full audit of existing licenses, which reduced costs.

• Introduce automatic monitoring of software status, which has significantly increased the level of IT security in the organization.

Summary

Software management problems in public administration units are not only a financial issue, but most importantly a question of security and legality of government offices. The eAuditor system offers comprehensive solutions that can significantly improve the state of software management in the public sector. The eAuditor responds to many of the problems identified by NIK.

If your unit is facing similar problems, it is worth considering implementing an eAuditor system, which will help not only to manage software legally and efficiently, but also to optimize costs and increase IT security.

Source: Report on the results of the audit of the Supreme Audit Office – Information security management in local government units https://www.nik.gov.pl/kontrole/P/18/006/