IT inventory

  • Inventory of computers and servers
  • Systems inventory
  • File inventory
  • Printer inventory
  • IT warehouse
  • CMDB

Table of contents

What is an IT inventory?

The IT inventory process is a formal obligation of every organization and consists of compiling an inventory of all available IT equipment in the company. It is usually conducted on the last day of each fiscal year. However, this is not a rigid deadline. The purpose of the inventory is to check the actual condition of the equipment in the company and to account for the people who are assigned to the computer equipment and are responsible for its operation. The process also involves properly labeling each piece of equipment in the organization and entering it into a database.

Elements included in the IT inventory

The system enables automatic inventory, eAgent service installed and running on devices. IT inventory includes:

Benefits

  • Process automation
    eAuditor automates many of the activities associated with inventory, which significantly reduces the time it takes to complete the inventory and minimizes the risk of human error.

  • Accuracy of data
    The eAuditor system makes inventory data more accurate and reliable. The system can also use technologies such as RFID or QR codes to scan items quickly and accurately.

  • Tracking changes
    The eAuditor system makes it possible to track the history of changes, which is extremely useful for audits and inspections, and provides transparency in the inventory process.

  • Reporting and analysis
    This type of software generates detailed reports and analysis based on the collected data, which facilitates management decision-making and strategic planning.

  • Optimization of resources
    With better organization and efficiency in the inventory process, a company can optimize the use of resources and avoid excesses or shortages.

  • Compliance and security
    The eAuditor system includes features to ensure regulatory compliance and protect inventory data from unauthorized access.

  • Integration with other systems
    eAuditor is able to integrate with existing warehouse management or ERP systems, further enhancing an organization’s operational efficiency.

  • Cost reduction
    Despite the initial outlay to implement an eAuditor system, the long-term benefits of reduced manual inventory costs, reduced risk of errors and better asset management can be significant.

Inventory methods

In order to carry out an inventory, it is necessary to properly prepare the infrastructure so that the equipment records can be read. Determination of owned IT resources in the organization can be the result:

  • Manual scanning of inventory codes

This involves generating barcodes, which will then be used as identification marks affixed to individual devices. The eAuditor system reads as many as 17 types of codes (including QR codes), the scanning of which allows the organization to list the devices. The codes created in the eAuditor system can be printed on any printer. The scanning itself is done using the phone’s camera or a dedicated application (e-Inventory).

With the ability to manually add device types to the system, organizations in virtually any industry (e.g. manufacturing, technology, medical) can maintain an inventory of computer equipment.

  • Automatic scanning of devices connected to the network

This uses a built-in network scanner that, among other things, reads available devices on the network using SNMP. The administrator himself can determine the frequency of scanning to be in accordance with internal requirements. It is recommended to perform the scan before the inventory process itself, as the system will display the most up-to-date data.

IT infrastructure and security management

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